Board of Aldermen Highlights from April 14

By Kathy Miller

A public hearing was held prior to the April 14 Board of Aldermen Meeting for input on the voluntary annexation petition submitted to the City by Malcolm and Rachel Smith for their 2.65-acre property located at 4409 State Highway Z.
Rachel Smith explained that their company, Poppy and Pine, is a wholesale graphic tee producer that sells and ships its products throughout the United States. They are currently in a 6,000 sq. ft. facility and plan expanding to a 15,000 sq. ft. retail facility. They currently have 25 employees and plan on hiring an additional 10-15 employees. Last year Poppy and Pine did $1 million in shipping through the USPS and plan on doing $1.3 to $1.4 million this year in postage, which will go through the New Melle Post Office. Rachel said she and her family are from Defiance and wanted to expand their business in a small town and felt that New Melle was a good fit. There were no questions or comments.

The April 14 Board of Aldermen meeting was called to order after the public hearing. Mayor West, City Attorney - Steve Martin, City Clerk - Marcia Gay, Aldermen Schneider, Karrenbrock and Hendrich were all present. Aldermen Nik Bradley arrived at 7:20 p.m.

Introduction of Ordinances:

Bill #475 - An ordinance of the City of New Melle, Missouri, amending the official zoning map to rezone the property located at 554 Foristell Rd. from R1-A (Single-family residential) and Parks and Recreation to AG (Agricultural) a total of 10.5 acres. Bill #475 unanimously passed and became Ordinance #460.

Bill #476 - An ordinance of the City of New Melle, Missouri, providing for the annexation of a tract of land, 4409 Highway Z, to the City of New Melle, Missouri, under the provisions of section 71.014 R.S.MO. (This is the 2.65-acre property discussed in the public hearing before the BOA meeting.) Bill #476 unanimously passed and became Ordinance #461.

Engineering Report:

Peter Street Bid Opening Review and Comments
A representative from Cochran Engineering stated only two bids were submitted for Peter Street, and one of the bids was disqualified for failing to submit all the proper paperwork. The city engineer stated that the missing document was called an E-Verify Memorandum of Understanding for Employers. Editor’s Note: E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of Form I-9, Employment Eligibility Verification. This Memorandum of Understanding (MOU) explains certain features of the E-Verify program. It describes the specific responsibilities of the Employer, the Social Security Administration (SSA), and DHS (Department of Homeland Security.)

The Board discussed if they should proceed with the one successful bid or rebid the project. The successful bid was $40,000 higher than the disqualified bid. The Board motioned and approved to move this vote to later in the meeting because Nik Bradley was on his way. Alderman Karrenbrock recused herself from voting; Karrenbrock Construction was the one successful bidder. Nik Bradley arrived at 7:20, and once all other business was handled, the Board came back to this agenda item and unanimously approved to rebid the Peter Street Project.

Report regarding rough grading for City property to be used and maintained by NMSR.
New Melle Sports and Rec requested to improve .93 acres of property owned by the City of New Melle. There will be no cost to the City and no negative impact on the environment. The property is on the corners of Hwys. Z and D and adjacent to NMSR. Cochran Engineering recommends that it will require 5,900 cubic yards of fill to maintain the current access points and to get a level playing field that is suitable for practice. Once NMSR and the City Engineer agree on the recommendations, the City Attorney will work on an agreement to cover maintenance and other issues.

Old Business:

Past Due Fees
The BOA made a motion and unanimously approved the decision to send a letter to the business located at 4591 Highway Z requesting approximately $1700 in past due fees.

Maintenance Agreement
The BOA made a motion and unanimously approved that the City of New Melle and NMSR will once again share a maintenance agreement this year. The bid and the exact locations that require mowing were added to the agreement for clarification.

New Business:

Pay Increase
A pay increase of $2 per hour for the City Clerk was approved at the November 20, 2021, work session, but no date was set for initiation. Alderman Nik Bradley motioned that the raise go back to January 1, 2022, and was unanimously approved.

The next Board of Aldermen Meeting will be Thursday, May 12, 2022, at City Hall, 145 Almeling Street, at 7 p.m.

Mayor West wanted the Board to know that it had been an honor serving with them and thanked them for their time and dedication to the City of New Melle.

Editor’s Note: On April 14th, the St. Charles County Election Board verified that Steve Burt won the election for Mayor, Trevor Goodman won the Alderman Ward 1 seat, and Gary Scheider retained his seat for Ward 2.